A Personal Trainer usually reaches for a Service Agreement when for a defined project with a clear start, deliverables and end. This free template does one job well: it defines the scope, timeline, payment and ownership for a one-off project. It is written for how personal trainers actually work — around a package of one-to-one sessions or an online coaching block, the familiar headache of clients missing sessions and expecting free make-up sessions or refunds, and getting paid on session packages paid up front, with sessions expiring after a set window. Use a Service Agreement rather than something looser, because for open-ended ongoing work — use a retainer instead. Edit any line to fit your rates and terms, then send it for e-signature in a couple of minutes — no account for your client, and it is legally binding under the ESIGN Act and eIDAS.
SERVICE AGREEMENT — PERSONAL TRAINER
1. PARTIES
This Service Agreement ("Agreement") is made on ____________ between ____________ ("Client") and ____________ (the "Provider"), a Personal Trainer. Together they are the "Parties".
2. SCOPE OF WORK
The Provider will deliver coached training sessions and a personalised programme for a package of one-to-one sessions or an online coaching block. The agreed scope is: ____________. Anything not listed here is out of scope and is quoted separately before work begins.
3. TIMELINE
The Provider will start on ____________ and aim to deliver by ____________. Timelines assume the Client supplies everything needed on time; Client delays move the delivery date by the same amount.
4. FEES & PAYMENT
The fee is $____________. Payment terms: session packages paid up front, with sessions expiring after a set window. Invoices are due within ____________ days. Late payments may pause work and accrue interest at ____________% per month.
5. REVISIONS
The fee includes ____________ rounds of revisions. Additional rounds, or changes such as extra check-ins, nutrition plans or messaging support outside the package, are billed separately.
6. OWNERSHIP & IP
On full payment, the Client owns the final delivered coached training sessions and a personalised programme. The Provider keeps ownership of tools, templates and any health-liability waivers and a par-q health screening rather than IP until paid, and may show the work in a portfolio unless agreed otherwise.
7. TERMINATION
Either Party may end this Agreement with ____________ days' written notice. On termination, sessions are non-refundable but may be rescheduled with 24 hours' notice, and the Client pays for all work completed to that point.
8. GOVERNING LAW
This Agreement is governed by the laws of ____________, and any dispute will be handled in the courts of ____________.
9. HEALTH & LIABILITY WAIVER
The Client confirms they are fit to train and take part at their own risk. The Provider is not liable for injury except where caused by its negligence.
10. HEALTH SCREENING
The Client completes a health questionnaire (PAR-Q) before starting and updates the Provider of any relevant change in health.
11. CANCELLATION & NO-SHOW
Sessions cancelled with less than ____________ hours' notice, or no-shows, are counted as used. This addresses clients missing sessions and expecting free make-up sessions or refunds.
12. PACKAGE EXPIRY
Session packages must be used within ____________ weeks of purchase, after which unused sessions expire.
SIGNATURES
Signed by the Parties on the date first written above. Both Parties keep a copy. An electronic signature is legally binding under the ESIGN Act and eIDAS.
Client: ______________________ Date: __________
Provider: ____________________ Date: __________This Service Agreement ("Agreement") is made on ____________ between ____________ ("Client") and ____________ (the "Provider"), a Personal Trainer. Together they are the "Parties".
The Provider will deliver coached training sessions and a personalised programme for a package of one-to-one sessions or an online coaching block. The agreed scope is: ____________. Anything not listed here is out of scope and is quoted separately before work begins.
The Provider will start on ____________ and aim to deliver by ____________. Timelines assume the Client supplies everything needed on time; Client delays move the delivery date by the same amount.
The fee is $____________. Payment terms: session packages paid up front, with sessions expiring after a set window. Invoices are due within ____________ days. Late payments may pause work and accrue interest at ____________% per month.
The fee includes ____________ rounds of revisions. Additional rounds, or changes such as extra check-ins, nutrition plans or messaging support outside the package, are billed separately.
On full payment, the Client owns the final delivered coached training sessions and a personalised programme. The Provider keeps ownership of tools, templates and any health-liability waivers and a par-q health screening rather than IP until paid, and may show the work in a portfolio unless agreed otherwise.
Either Party may end this Agreement with ____________ days' written notice. On termination, sessions are non-refundable but may be rescheduled with 24 hours' notice, and the Client pays for all work completed to that point.
This Agreement is governed by the laws of ____________, and any dispute will be handled in the courts of ____________.
The Client confirms they are fit to train and take part at their own risk. The Provider is not liable for injury except where caused by its negligence.
The Client completes a health questionnaire (PAR-Q) before starting and updates the Provider of any relevant change in health.
Sessions cancelled with less than ____________ hours' notice, or no-shows, are counted as used. This addresses clients missing sessions and expecting free make-up sessions or refunds.
Session packages must be used within ____________ weeks of purchase, after which unused sessions expire.
Signed by the Parties on the date first written above. Both Parties keep a copy. An electronic signature is legally binding under the ESIGN Act and eIDAS.
If the agreement does not name exactly what coached training sessions and a personalised programme is included, clients missing sessions and expecting free make-up sessions or refunds follows. List the deliverables line by line.
Without a revision limit, extra check-ins, nutrition plans or messaging support outside the package quietly becomes unpaid work. Fix the number of rounds in writing.
Say that health-liability waivers and a par-q health screening rather than IP only pass on full payment, or a Personal Trainer loses all leverage once the files are out.
Use it for a package of one-to-one sessions or an online coaching block — a defined job with a clear end. For continuing month-to-month work, a retainer fits better.
Yes. It fixes your fee and terms, which for personal trainers is usually session packages paid up front, with sessions expiring after a set window.
Yes. Once you and your client sign it — including with an electronic signature — this Service Agreement is a binding contract under the ESIGN Act, eIDAS and similar laws in most countries.
Point them back to the scope. Extra work such as extra check-ins, nutrition plans or messaging support outside the package is quoted separately — that is exactly what the written terms are for.
Yes. Paste it into Signr, drop the signature fields on, and send a link. Your client signs from any device with no account, and you both get a sealed, court-ready copy.
Paste the template into Signr, drop signature fields on, and send. Your client signs from any device, no account needed, and you both get a sealed, court-ready copy.
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