A Personal Trainer usually reaches for a Deposit Agreement when to lock in a date or slot and protect against last-minute cancellation. This free template does one job well: it confirms a booking and secures an upfront deposit against a future project. It is written for how personal trainers actually work — around a package of one-to-one sessions or an online coaching block, the familiar headache of clients missing sessions and expecting free make-up sessions or refunds, and getting paid on session packages paid up front, with sessions expiring after a set window. Use a Deposit Agreement rather than something looser, because as the full project contract — pair it with a service agreement. Edit any line to fit your rates and terms, then send it for e-signature in a couple of minutes — no account for your client, and it is legally binding under the ESIGN Act and eIDAS.
DEPOSIT AGREEMENT — PERSONAL TRAINER
1. PARTIES
This Deposit Agreement ("Agreement") is made on ____________ between ____________ ("Client") and ____________ (the "Provider"), a Personal Trainer. Together they are the "Parties".
2. PROJECT & DATES
This deposit secures a package of one-to-one sessions or an online coaching block scheduled for ____________. The full scope and any date-specific details are: ____________.
3. DEPOSIT
The Client pays a deposit of $____________ to confirm the booking. For a Personal Trainer, the norm is session packages paid up front, with sessions expiring after a set window.
4. BALANCE
The remaining balance of $____________ is due by ____________. Delivery of coached training sessions and a personalised programme is made once the balance is cleared.
5. REFUNDS & CANCELLATION
The deposit is non-refundable. If the Client cancels, sessions are non-refundable but may be rescheduled with 24 hours' notice. This protects the Provider against clients missing sessions and expecting free make-up sessions or refunds.
6. RESCHEDULING
The Client may reschedule once with ____________ days' notice, subject to availability. Later changes may require a new deposit.
7. GOVERNING LAW
This Agreement is governed by the laws of ____________, and any dispute will be handled in the courts of ____________.
8. HEALTH & LIABILITY WAIVER
The Client confirms they are fit to train and take part at their own risk. The Provider is not liable for injury except where caused by its negligence.
9. HEALTH SCREENING
The Client completes a health questionnaire (PAR-Q) before starting and updates the Provider of any relevant change in health.
10. CANCELLATION & NO-SHOW
Sessions cancelled with less than ____________ hours' notice, or no-shows, are counted as used. This addresses clients missing sessions and expecting free make-up sessions or refunds.
11. PACKAGE EXPIRY
Session packages must be used within ____________ weeks of purchase, after which unused sessions expire.
SIGNATURES
Signed by the Parties on the date first written above. Both Parties keep a copy. An electronic signature is legally binding under the ESIGN Act and eIDAS.
Client: ______________________ Date: __________
Provider: ____________________ Date: __________This Deposit Agreement ("Agreement") is made on ____________ between ____________ ("Client") and ____________ (the "Provider"), a Personal Trainer. Together they are the "Parties".
This deposit secures a package of one-to-one sessions or an online coaching block scheduled for ____________. The full scope and any date-specific details are: ____________.
The Client pays a deposit of $____________ to confirm the booking. For a Personal Trainer, the norm is session packages paid up front, with sessions expiring after a set window.
The remaining balance of $____________ is due by ____________. Delivery of coached training sessions and a personalised programme is made once the balance is cleared.
The deposit is non-refundable. If the Client cancels, sessions are non-refundable but may be rescheduled with 24 hours' notice. This protects the Provider against clients missing sessions and expecting free make-up sessions or refunds.
The Client may reschedule once with ____________ days' notice, subject to availability. Later changes may require a new deposit.
This Agreement is governed by the laws of ____________, and any dispute will be handled in the courts of ____________.
The Client confirms they are fit to train and take part at their own risk. The Provider is not liable for injury except where caused by its negligence.
The Client completes a health questionnaire (PAR-Q) before starting and updates the Provider of any relevant change in health.
Sessions cancelled with less than ____________ hours' notice, or no-shows, are counted as used. This addresses clients missing sessions and expecting free make-up sessions or refunds.
Session packages must be used within ____________ weeks of purchase, after which unused sessions expire.
Signed by the Parties on the date first written above. Both Parties keep a copy. An electronic signature is legally binding under the ESIGN Act and eIDAS.
A refundable deposit does nothing against clients missing sessions and expecting free make-up sessions or refunds. Make it non-refundable so it protects the slot you held.
Set exactly when the balance is due, before a Personal Trainer releases coached training sessions and a personalised programme.
Say how much notice moving a package of one-to-one sessions or an online coaching block needs, or a client reschedules for free and you lose the date.
To lock in a package of one-to-one sessions or an online coaching block and protect against a late cancellation, since sessions are non-refundable but may be rescheduled with 24 hours' notice.
No — it secures the booking. Pair it with a service agreement that sets out the full coached training sessions and a personalised programme and scope.
Yes. Once you and your client sign it — including with an electronic signature — this Deposit Agreement is a binding contract under the ESIGN Act, eIDAS and similar laws in most countries.
Point them back to the scope. Extra work such as extra check-ins, nutrition plans or messaging support outside the package is quoted separately — that is exactly what the written terms are for.
Yes. Paste it into Signr, drop the signature fields on, and send a link. Your client signs from any device with no account, and you both get a sealed, court-ready copy.
Paste the template into Signr, drop signature fields on, and send. Your client signs from any device, no account needed, and you both get a sealed, court-ready copy.
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