A Translator usually reaches for a Deposit Agreement when to lock in a date or slot and protect against last-minute cancellation. This free template does one job well: it confirms a booking and secures an upfront deposit against a future project. It is written for how translators actually work — around translating a document, website or set of files between two languages, the familiar headache of disagreements over translation quality, tone or subjective word choices, and getting paid on a per-word or per-project rate, often with a deposit for large volumes. Use a Deposit Agreement rather than something looser, because as the full project contract — pair it with a service agreement. Edit any line to fit your rates and terms, then send it for e-signature in a couple of minutes — no account for your client, and it is legally binding under the ESIGN Act and eIDAS.
DEPOSIT AGREEMENT — TRANSLATOR
1. PARTIES
This Deposit Agreement ("Agreement") is made on ____________ between ____________ ("Client") and ____________ (the "Provider"), a Translator. Together they are the "Parties".
2. PROJECT & DATES
This deposit secures translating a document, website or set of files between two languages scheduled for ____________. The full scope and any date-specific details are: ____________.
3. DEPOSIT
The Client pays a deposit of $____________ to confirm the booking. For a Translator, the norm is a per-word or per-project rate, often with a deposit for large volumes.
4. BALANCE
The remaining balance of $____________ is due by ____________. Delivery of an accurate translated document in the target language is made once the balance is cleared.
5. REFUNDS & CANCELLATION
The deposit is non-refundable. If the Client cancels, completed portions are billed per word and the deposit covers work in progress. This protects the Provider against disagreements over translation quality, tone or subjective word choices.
6. RESCHEDULING
The Client may reschedule once with ____________ days' notice, subject to availability. Later changes may require a new deposit.
7. GOVERNING LAW
This Agreement is governed by the laws of ____________, and any dispute will be handled in the courts of ____________.
8. SOURCE CONFIDENTIALITY
The Provider keeps the source material and translation strictly confidential and uses it only to complete the work.
9. QUALITY & CORRECTIONS
The Provider will correct genuine errors free of charge. Subjective preferences on tone or word choice — a common source of disagreements over translation quality, tone or subjective word choices — are handled as revisions.
10. CERTIFICATION
Certified or sworn translation is provided only if agreed in writing and is priced separately.
11. PER-WORD BASIS
The fee is $____________ per source word. Added text or formatting beyond the original count is quoted separately.
SIGNATURES
Signed by the Parties on the date first written above. Both Parties keep a copy. An electronic signature is legally binding under the ESIGN Act and eIDAS.
Client: ______________________ Date: __________
Provider: ____________________ Date: __________This Deposit Agreement ("Agreement") is made on ____________ between ____________ ("Client") and ____________ (the "Provider"), a Translator. Together they are the "Parties".
This deposit secures translating a document, website or set of files between two languages scheduled for ____________. The full scope and any date-specific details are: ____________.
The Client pays a deposit of $____________ to confirm the booking. For a Translator, the norm is a per-word or per-project rate, often with a deposit for large volumes.
The remaining balance of $____________ is due by ____________. Delivery of an accurate translated document in the target language is made once the balance is cleared.
The deposit is non-refundable. If the Client cancels, completed portions are billed per word and the deposit covers work in progress. This protects the Provider against disagreements over translation quality, tone or subjective word choices.
The Client may reschedule once with ____________ days' notice, subject to availability. Later changes may require a new deposit.
This Agreement is governed by the laws of ____________, and any dispute will be handled in the courts of ____________.
The Provider keeps the source material and translation strictly confidential and uses it only to complete the work.
The Provider will correct genuine errors free of charge. Subjective preferences on tone or word choice — a common source of disagreements over translation quality, tone or subjective word choices — are handled as revisions.
Certified or sworn translation is provided only if agreed in writing and is priced separately.
The fee is $____________ per source word. Added text or formatting beyond the original count is quoted separately.
Signed by the Parties on the date first written above. Both Parties keep a copy. An electronic signature is legally binding under the ESIGN Act and eIDAS.
A refundable deposit does nothing against disagreements over translation quality, tone or subjective word choices. Make it non-refundable so it protects the slot you held.
Set exactly when the balance is due, before a Translator releases an accurate translated document in the target language.
Say how much notice moving translating a document, website or set of files between two languages needs, or a client reschedules for free and you lose the date.
To lock in translating a document, website or set of files between two languages and protect against a late cancellation, since completed portions are billed per word and the deposit covers work in progress.
No — it secures the booking. Pair it with a service agreement that sets out the full an accurate translated document in the target language and scope.
Yes. Once you and your client sign it — including with an electronic signature — this Deposit Agreement is a binding contract under the ESIGN Act, eIDAS and similar laws in most countries.
Point them back to the scope. Extra work such as added source text, certification, or formatting work beyond the original count is quoted separately — that is exactly what the written terms are for.
Yes. Paste it into Signr, drop the signature fields on, and send a link. Your client signs from any device with no account, and you both get a sealed, court-ready copy.
Paste the template into Signr, drop signature fields on, and send. Your client signs from any device, no account needed, and you both get a sealed, court-ready copy.
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